Storing confidential files in Office 365 involves using several features and best practices to ensure their security. You can choose one or several different options listed here. Here’s how you can do it:
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OneDrive:
- Store confidential files in OneDrive, which offers encryption at rest and in transit.
- Use the "Personal Vault" feature for additional security.
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SharePoint Online:
- Use SharePoint sites with restricted access to store sensitive documents.
- Set permissions to limit access to specific users or groups.
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Sensitivity Labels:
- Apply sensitivity labels to documents to classify and protect them. Labels can enforce encryption, watermarks, and access restrictions.
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Data Loss Prevention (DLP):
- Configure DLP policies to monitor and protect sensitive information, preventing accidental sharing of confidential data.
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Encryption:
- Ensure that files are encrypted. Office 365 provides encryption automatically, but you can also use tools like Azure Information Protection for additional encryption options.
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Multi-Factor Authentication (MFA):
- Enable MFA for your Office 365 account to add an extra layer of security.
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Regular Backups:
- Use tools to back up your files regularly, ensuring you can recover them in case of accidental deletion or data loss.
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Secure Sharing:
- If you need to share confidential files, use secure sharing options, such as sharing links with expiration dates or password protection.