IMPORTANT NOTE: No College record, whether in physical or electronic format, can be destroyed or disposed of without the express permission of the Records Management Coordinator for the College and the Oklahoma Department of Libraries. To request destruction of records, please visit this link: https://tulsacc.libwizard.com/f/Tulsa-Community-College-Records-Management-Request
Disposing of electronic records safely is important to protect sensitive information. Here are some steps to follow:
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Identify the Records: Determine which records need to be disposed of and verify their retention schedule.
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Backup Important Data: If there are records that may need to be accessed later, create backups before disposal.
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Use Secure Deletion Methods:
- For files on hard drives, use software that overwrites the data multiple times (e.g., Eraser, DBAN).
- For cloud storage, delete the files and ensure they are removed from the trash/recycle bin.
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Physical Destruction: For hard drives or devices containing sensitive information, consider physical destruction (shredding, crushing).
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Verify Compliance: Ensure your disposal methods comply with relevant regulations (like GDPR or HIPAA) applicable to your organization.
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Document the Process: Keep a record of what was disposed of and how, for auditing and compliance purposes.
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Educate Staff: Train employees on the importance of proper electronic record disposal.
